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Summer Camp Registration 

Student Information
Week(s) Enrolling Required
Parent/Guardian 1

Parent/Guardian  2

Emergency Contact Information
The first attempt will be made to contact parents/guardians. Emergency Contacts listed below must be able to pick your child up in the event of an emergency.
Terms and Conditions of Enrollment

  1. Enrollment: To enroll in the Summer Program, all required documentation must be completed in full and submitted prior to the first day of attendance. Required documents include:

    1. Participant Application

    2. Camper Health History Form

    3. Assumption of Risk and Liability Waiver

    4. Medication Administration Form (if applicable)

    5. Non-refundable Registration Fee

    6. Payment of tuition or deposit as outlined below (Incomplete applications will not be processed, and the child will not be permitted to attend until all required forms are received and reviewed.)

  2. Refund and Withdrawal Policy: All fees paid, including deposits and registration fees, are non-refundable. No refunds or credits will be issued for any reason, included by not limited to:

    1. Voluntary withdrawal by the parent/guardian

    2. Removal of a participant due to behavioral issues, failure to adjust, or non-compliance with program policies

    3. Absences due to illness, travel, or personal scheduling conflicts

    4. Program closures due to health and safety protocols, including but not limited to Covid-19 (Requests for changes to enrolled weeks are subject to availability and are not guaranteed. Changes do not qualify for any refund or reduction in fees.)

  3. Payment Policy: A non-refundable deposit equivalent to one week of camp is due at the time of registration. Weekly tuition balances must be paid in full no later than Monday at 7:00 AM of the current camp week.

    1. A $40 late fee will be assessed for payments received after the deadline.

    2. Campers with unpaid balances may not attend until the account is brought current.

  4. Attendance and Safety: For the safety and planning of our staff and participants:

    1. Guardians must notify the site coordinator of any changes in their child’s camp attendance schedule.

    2. Only registered participants are permitted on the premises during camp hours.

    3. The program reserves the right to cancel, modify, or reschedule camp days for any reason related to safety or staffing. No refunds will be issued for such changes.

  5. Code of Conduct and Dismissal: All participants are expected to adhere to the rules, expectations, and community values of the Summer Program.

    1. Behavior that is disruptive, unsafe, or in violation of stated policies may result in dismissal from the program at the discretion of the administration.

    2. No refund or credit will be issued for dismissed participants.

  6. Media Release Consent: By enrolling in the program, the parent/guardian grants permission for the summer program or its authorized representatives to photograph, film, or otherwise capture the participant’s likeness in media formats (including video, digital, print, or online). These materials may be used for educational, promotional, or public service purposes. All rights to such media are waived, and no compensation shall be provided.

  • Personal Belongings: The Summer Program is not responsible for any personal belongings brought to camp. This includes but is not limited to electronic devices, clothing, toys, or accessories. Items that are lost, stolen, or damaged during the program are the sole responsibility of the participant and their family. Campers are encouraged to leave valuables at home.

  •  Medical Emergency Consent: I hereby authorize the summer program, its staff, and authorized personnel to obtain and/or administer emergency medical treatment for my child in the event of illness or injury when a parent or guardian cannot be reached. I acknowledge that all reasonable efforts will be made to contact me prior to such action and that I am responsible for any medical expenses incurred.

  • Agreement to Terms: By signing and submitting the registration materials, I affirm that all information provided is true, accurate, and complete to the best of my knowledge. I further agree to comply with all Summer program policies and procedures. I understand that non-compliance may result in dismissal from the program without refund.

  • Assumption of Risk Acknowledgment: I confirm that I have received, read, and understood the Assumption of Risk and Liability Waiver provided by the summer program. By enrolling my child, I voluntarily accept the inherent risks associated with participation in camp activities and agree to release the organization from liability to the fullest extent permitted by law.

  • Illness Policy: To maintain a safe and healthy environment, any child exhibiting signs of illness, including but not limited to fever, vomiting, diarrhea, excessive coughing, or contagious conditions, will not be allowed to attend camp. If symptoms develop during the camp day, the parent/guardian will be contacted to arrange for immediate pickup. The program reserves the right to request a doctor’s note for re-entry.

  • Behavior and Discipline Policy: All participants are expected to treat others with respect and follow staff instructions. The summer program reserves the right to take disciplinary action, including suspension or dismissal, for behavior that endangers the participant or others, disrupts the camp environment, or violates camp rules. No refunds will be issued in cases of suspension or dismissal.

  • Drop-Off and Pick-Up Policy: Campers must be dropped off and picked up within the designated time window. Repeated late pick-ups will result in a late fee of $1.00 per minute past the scheduled pick-up time and may jeopardize continued participation in the program.

  • Authorized Pick-Up:  Only individuals listed on the authorized pick-up form will be permitted to sign a child out. Identification will be required. For safety reasons, no exceptions will be made without written authorization from a parent or legal guardian.

  • Inclement Weather and Emergency Closures: In the event of inclement weather, natural disasters, or other emergencies, the summer program reserves the right to close or delay camp operations. No refunds or credits will be issued for closures due to events beyond our control.

  • Transportation Waiver (if applicable): If transportation is provided for off-site field trips or events, I authorize the summer program staff and approved drivers to transport my child in a licensed and insured vehicle. I release the summer program and its representatives, staff, partners, and vendors from any liability arising from transportation-related incidents.

  • Field Trip Permission: I grant permission for my child to participate in all camp-sponsored field trips and outings. I understand that specific details will be provided in advance and that participation may be contingent on separate permission slips or waivers.

  • Food Allergy and Dietary Policy: Parents must disclose all food allergies and dietary restrictions on the health form. While staff will take precautions, the summer program cannot guarantee an allergen-free environment and is not liable for accidental exposure.

  • Communication Policy: Camp updates, schedule changes, and emergency communications will be delivered via email, text, or through the contact information provided. It is the parent/guardian’s responsibility to ensure their contact details are accurate and up-to-date.

Health Information 
List any specific medical conditions or behavioral problems? Does your child have any other allergies (food, hay fever, etc)?
Are there any activities in which your child may not participate?
Are there conditions or specific needs that require special attention?

I, 

as parent/guardian, authorize The summer program personnel to 

seek emergency treatment as required and to transport my child to the appropriate medical facility in the event that urgent/emergency care is necessary.

The information listed on this health information form is correct to the best of my knowledge, and the participant described herein has permission to engage in all prescribed program activities, except as noted on this form.


Who is responsible for making payments?

I hereby, agree to submit summer program payments to the Sistas by Nature, Inc. I understand that if I pay late my account will be charged a $40.00 late fee per week/per occurrence. Additionally, non-payment may result in the termination of all services conducted by the summer program.  I understand that I am enrolling my child for the weeks indicated in the application. I understand that I am responsible for the payment of fees for the 2025 summer program. 

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Thanks for submitting! We look forward to being of service to your family!

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